PDWAI Bylaws

www.dogpro.org.
We have left the former association’s bylaws here for informational purposes so that you may see the depth in which the PDWAI went to ensure professionalism within it’s membership and the dog walking industry. We are no longer functioning as an organization but we hope our information is useful for others.
For membership with a professional dog related organization please visit www.dogpro.org

Bylaws of the
Professional
Dog Walkers
Association
International

Approved
November 7, 2005

Table Of Contents
ARTICLE I. NAME
ARTICLE II.
OBJECT
ARTICLE III.
MEMBERSHIP
ARTICLE IV.
OFFICERS
ARTICLE V.
MEETINGS
ARTICLE VI.
BOARD OF DIRECTORS
ARTICLE VII.
COMMITTEES
ARTICLE VIII.
VOTING
ARTICLE IX.
PARLIAMENTARY AUTHORITY
ARTICLE X.
AMENDMENT
ARTICLE XI.
DISCIPLINE
ARTICLE XII. ASSOCIATION LOGO

ARTICLE I. NAME

The name of this organization shall be the Professional Dog Walkers Association International, hereinafter referred to as the PDWAI or the Association.

ARTICLE II. OBJECT

The object of the PDWAI shall be as follows:To be a united voice representing Dog Walkers and to have our profession recognized as a legitimate business that requires special skills and knowledge,To enhance the quality of care given to clients of Professional Dog Walkers,To uphold our professional image through the Code of Conduct and public education,To act as a referral service,To provide a forum whereby Professional Dog Walkers can continue education, exchange and generate ideas and network with other professionals.

ARTICLE III. MEMBERSHIP

Section 1. Members. Membership shall be open to anyone, in any country, who is 18 years of age or older, has a business license, a minimum of 1 million dollar liability insurance policy, and has completed the required credentials or equivalent thereof in the Certification Section of the PDWAI website.
(a) Classes of Membership – There shall be two classes of membership in the Association:
(1) Professional: Professional members shall be entitled to one vote per professional member. Professional membership shall be restricted to persons who are 18 years of age, who agree to abide by the Association bylaws, Code of Ethics and Code of Conduct, and who are actively involved in the profession of walking dogs. To be eligible to vote on Association issues, the Professional member shall not be in arrears of membership dues. Names of applicants will be posted in the Members’ Directory following receipt of membership application and fee. If any member of the Association has reason to believe that membership should not be granted, such member will have (60) days to submit an objection, in writing, to the president who will immediately submit the written objection to the board. If the board supports the objection, the membership fee will not be refunded. If no such objection is received, applicant’s membership will continue in the Association.(2) Life/Honorary: An honorary life membership will be bestowed on a PDWAI member at the discretion of the board. An honorary life member shall be an individual whose contribution to the PDWAI over a period of 5 consecutive years has been significant. Said member shall be exempt from any and all membership fees. Any member of the PDWAI may nominate an individual by using a board approved nomination form. The Board of Directors shall approve the nomination by a majority vote. The daily administration of the association which the officers/members provide is criteria for an honorary life membership.
(b) Application and Eligibility – Application for membership will be made on a form prescribed by the board, which may be changed from time to time at their discretion. The application must be signed by the applicant and forwarded, with the applicable fee(s), to the Director of Membership. The Director of Membership’s address will be posted on the website in the JOIN PDWAI page.No person shall be eligible for, or continue to enjoy membership, who is convicted of inhumane acts toward animals, has falsified information on their application form, or has been found in violation of the bylaws, the Code of Ethics and/or the Code of Conduct of PDWAI.
Section 2. Fiscal Year. The fiscal year shall be from the first day of July and conclude on the 30th day of June of each year.Section 3. Membership Dues. The annual dues shall be payable in a time period from January 1st to February 28th. A person applying for PDWAI membership past the six (6) month point of the membership year will pay half the annual dues for the portion of that year. A member whose cheque is returned for insufficient funds in a bank account, shall be required to pay a fee of $35 for the returned cheque.Section 4. Notice of Renewal. Notice of membership renewal will be sent by email or regular mail. Any member failing to pay his membership fee after 30 days of the date of notification will be considered in arrears and will cease to be a member. Notice of arrears will not be sent to members. All members in arrears will be taken off the Members Directory listed on the PDWAI website.Section 5. Membership dues shall be the amount specified by the board of directors and may be reviewed and changed at their direction. However, such changes will only be instituted in the next membership year.Section 6. All Association funds shall be handled by the Secretary-Treasurer and the President and kept in a bank account under the name of The Professional Dog Walkers Association International. The President, who may act as the Treasurer for this purpose, shall sign all cheques. Accurate records of Association finances will be kept. Regular reports shall be provided to the Board of Directors.

Section 7. Resignation of membership. A member may resign in writing, either by regular mail or email, to the President provided dues are paid in full. A member who has resigned may be reinstated by paying current dues. A member who forfeits membership for non-payment of dues may be reinstated by paying a reinstatement fee of $10 and the current dues. When a person ceases to be a member of the Association, he will not have any claim to Association property nor to have any portion of dues refunded.

Section 8. Should the Association remain inactive for one year, or the members decide to dissolve the Association, all assets shall be converted to cash and donated by cheque, in equal amounts to the Canadian Guide Dogs for the Blind, Canine Vision, and Pet Trust Fund to do with the funds as they see fit.

ARTICLE IV. OFFICERS

Section 1. The officers of the PDWAI shall be a President, Vice-President, and Secretary-Treasurer.Section 2. Qualifications. To qualify for any office, an individual shall have been a member of PDWAI for at least one year at the time of election.Section 3. Term of office. Officers shall serve for a term of two (2) years or until their successors are elected. There shall be no maximum limit on terms of office. The President and members at large will be elected in even years and the Vice-president and Secretary-treasurer will be elected in odd years. Terms shall commence on the day following the annual general meeting. (Proviso: after the first election in 2005, the vice president and secretary/treasurer shall be elected in 2007 and the president and members at large in 2006.Section 4. Duties of officers. Officers shall perform the duties prescribed by these bylaws and by the parliamentary authority and policies adopted by PDWAI.Section 5. Nominations and Elections
(a) Nominations. Any voting member of the Association can nominate any other voting member for available positions. The nomination must be on the official Association nomination form, signed by the principle nominator, seconder and with the acceptance signature of the nominee. The PDWAI official nomination forms shall be sent to each member 30 days before the annual meeting to be returned to the president no later than 15 days before the meeting.(b) Elections. All elections shall be held at the annual meeting of the PDWAI. Election shall be by ballot. Members not able to attend the annual meeting may vote via email on a form prescribed by the PDWAI and by a deadline set by the Board of Directors. Email votes shall be printed and counted with the ballots at the annual meeting.(c) Assumption of office. The elected board shall take office for the specified term on the day following the annual general meeting.(d) Vacancies.
1. A vacancy in the office of President shall be filled by the Vice-President for the unexpired term of the President.2. A vacancy in any other office shall be filled by the Board of Directors for the unexpired term.

ARTICLE V. MEETINGS

Section 1. Regular meetings. The regular meetings of the PDWAI shall be called by the President or any ten (10) Association members and be considered to be duly constituted.Section 2. Annual General Meeting. The annual general meeting shall be held each year at such time and place as may be determined by the Board. At such meeting, the members shall receive a year-end financial report and deal with any other business that is pertinent to the Association. Notice of this meeting shall be emailed to each member at his last known email address at least thirty (30) days prior to the meeting.Section 3. Board of Directors meetings. Board meetings shall be called by the Chair or any two (2) Board Members and be considered to be duly constituted.Section 4. Notice of meetings. Notice of regular and Board meetings shall be emailed at least seven (7) days in advance of the meeting date.Section 5. Quorum.
1. Regular and Annual General Meetings – Those members present shall constitute a quorum.2. Board of Directors meetings – The quorum of a Board meeting shall be not less than three (3).

ARTICLE VI. BOARD OF DIRECTORS

Section 1. The Board of Directors shall consist of the elected officers and two members-at-large.Section 2. The Board of Directors shall be responsible for management and administration of the PDWAI when the PDWAI is not in meeting. Duties of the elected Officers shall be as determined by the Board.Section 3. The Board of Directors shall be responsible for formulation and development of policies for the effective functioning of PDWAI.Section 4. The Board of Directors shall meet bimonthly unless otherwise decided by the Board. The President, with seven (7) days notice, may call special meetings. Such notice may be provided by email or by telephone.Section 5. When not in session, the Board may act or meet by telephone, letter, email or any other form of communication, on all matters of any nature requiring action by the Board.

ARTICLE VII. COMMITTEES

Section 1. The Board of Directors shall have the authority to create standing and special committees as required to deal with areas of importance to the Association.

ARTICLE VIII. VOTING

Section 1. All voting at meetings of the Association shall be by show of hands, except for elections, which shall be a ballot vote. The Board may also offer email voting for elections and for other important issues. Email voting shall be guided by policies established by the Board of Directors.

ARTICLE IX. PARLIAMENTARY AUTHORITY

Section 1. The rules based on the current edition of Robert’s Rules of Order Newly Revised shall govern PDWAI in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the PDWAI may adopt.

ARTICLE X. AMENDMENT

Section 1. These bylaws may be amended by the membership at any regular or special meeting of PDWAI by a two-thirds vote, provided that the amendment has been submitted in writing to the Board and published in the PDWAI newsletter one month prior to the meeting.

ARTICLE XI. DISCIPLINE

Section 1. The Board of Directors shall have the power to suspend, expel or reprimand any member if, in the opinion of the Board, the member has violated:
(a) The bylaws of PDWAI,
(b) The Code of Ethics and/or the Code of Conduct of PDWAI,
(c) Any laws governing the inhumane treatment of animals.
Section 2. Charges. Any member may prefer charges against a member of PDWAI for alleged misconduct as stated in Section 1 above. Written charges with specifications must be filed in duplicate with the President together with a deposit of $10.00, which shall be forfeited if such charges are not sustained by the board following a hearing. The President shall promptly send a copy of the charges to each Board Member or present them at a Board meeting and the Board shall first consider whether the actions alleged in the charge, if proven, might constitute conduct prejudicial to the best interests of PDWAI. If the Board considers that the charges do not allege misconduct prejudicial to the best interests of PDWAI, it may refuse to entertain the charge. If the Board entertains the charge, it shall fix a date of a hearing by the Board not less than three (3) weeks or more than six (6) weeks thereafter. The President shall promptly send one copy of the charges against the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defence and bring witnesses if he wishes.Section 3. Board Hearing. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by the complainant and defendant, the Board may, by a majority vote of those present, suspend the defendant from all privileges of the Association, for not more than six months from the date of the hearing. And if it deems punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such a case, the suspension shall not restrict the defendant’s right to appear before his fellow members at the ensuing PDWAI meeting which considers the Board’s recommendation. Immediately after the Board has reached a decision, its findings shall be put in writing and filed with the President. The President in turn, shall notify each of the parties of the Board’s decision and penalty, if any.Section 4. Expulsion. Expulsion of a member from the PDWAI may be accomplished only at a meeting of the PDWAI following a Board hearing and upon the Board’s recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the Association to be held within sixty (60) days but not earlier than thirty (30) days after the date of the Board’s recommendation of expulsion. The defendant shall have the privilege of appearing on his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board’s finding and recommendations and shall invite the defendant, if present, to speak on his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not approved, the Board’s suspension shall stand.

ARTICLE XII. ASSOCIATION LOGO

Section 1. The Association logo is protected by copyright and cannot be used on any correspondence, advertising or the like without the express written permission of the Board.